Crew only — ask the shift lead for the staff code.
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Anyone else
Tap a name to take payment. Search hits enrolments of any age and cards. Nothing on these screens sends a message — the confirmation goes out on its own.
No enrolment yet
cafe209.my/loop
🎁 A friend’s referral code goes on the form — it earns them both an extra two days.
Say: “Scan this, fill it in, and send the WhatsApp it opens — then I’ll take payment.” Their enrolment appears on the list the moment they tap send. Buying it for someone else? The form is filled and sent by the person who’ll drink the coffee. Never send the form from a shop phone.
Counter mode logs the enrolment under the staff key and marks it “no message”. This customer will never receive a message — read them their card number at the counter and tell them so.
NameCard boughtWhatsApp number optional — leave blank if they have none
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A missing receipt means the confirmation waits — uncounted, never on Andrew — until it’s added here. Skipped means the checks failed six times; fix the cause and retry. Drops happen the next trading morning, never at close. “Reserved” is a sweep word — crew only ever say unpaid and paid.
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Send from the cafe phone only — the link opens WhatsApp as the shop number. Tap Send on WhatsApp, come back, mark Sent ✓.
Open WhatsApp, press send, then come back and tap Sent ✓.
Card
Their message on the shop phone?Carry on — the number they sent from becomes the record. No message? Show the resend QR below, then register.
They scan this — WhatsApp opens with their reference already typed. They tap send.
Or correct the number they gave
Only while unmatched. Once their message reaches us the sender becomes the record and this closes itself. The change is logged.
Collect on the POSRM —
Receipt saved
Needs the receipt first — it’s saved before the card exists. No paper? Long-press to register without one and pick a reason; the confirmation then waits until a receipt is added. Nothing to send.
Register without a receipt — why?
Registered
Coffee now?
Read the WhatsApp line above out to them — it says what actually happens next. If it hasn’t arrived by tomorrow it’s flagged, not lost: don’t send anything. The coffee tap activates the card and logs the cup in one go — day 1 is today.
Correct WhatsApp number
The staff form (design §6.2, unchanged): it repoints the card and anything still queued for it, and is logged. If their message reaches us from a different number the sweep corrects the card on its own — use this only when a customer tells you it is wrong.
